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Florida condominiums must comply with new online reporting requirement by October 1

Anita Byer

Did you know that Florida condominium associations are subject to a new, expanded online reporting requirement? Pursuant to House Bill 913, which became effective July 1, 2025, each condominium association is required to create and maintain an online account with the Florida Division of Condominiums, Timeshares, and Mobile Homes. The deadline for associations to create an online account and submit forms for Association Information and Building and Assessment Information to the Division is October 1, 2025.

Pursuant to this new online reporting requirement, the Division may require associations to provide the following information via its online portal.

Contact information for the association, including the:

  • name of the association.
  • physical address of the condominium property.
  • mailing address, including county.
  • association’s email address and telephone number.
  • name and title for each member of the association’s board.
  • name and contact information of the association’s community association manager or community association management firm, if applicable.
  • hyperlink (address) of the association’s website, if applicable.

 

The total number of buildings in the association, and for each building:

  • the total number of stories, including both habitable and uninhabitable stories.
  • the total number of units.
  • the age of each building (based on the certificate of occupancy).
  • any construction commenced within the common elements within the calendar year.

 

The association’s assessments, including the:

  • amount of assessment or special assessment by unit type, including reserves.
  • purpose of the assessment or special assessment.
  • name of the financial institution(s) with which the association maintains accounts.

 

A copy of any structural integrity reserve study and any associated materials.

Note that the Division may not request information more than once per year, except that it may require associations to update contact information within 30 days after any change. The Division must also give an association at least 45-days’ notice of any requirement to provide any information after the association initially creates an online account. Associations can create their online account on the Division’s website at https://www2.myfloridalicense.com/condominiums-and-cooperatives/create-online-account/.

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